Clear Align Front Office Manager

Clear Align is looking for an upbeat, outgoing, and customer focused Front Office Manager to join our rapidly-growing team. Clear Align designs, prototypes and manufactures custom imaging, sensing and fiber optic systems for defense, aerospace and commercial customers

The Front Office Manger role calls an individual with a vibrant personality, excellent data entry skills and ability to manage complex tasks regarding travel planning and accounting data entry. The successful candidate will be a, highly-motivated self-starter with excellent computer skills. An enthusiastic attitude and positive mind-set are a must, since he/she will be the first person to greet employees and visitors. He/she must also work well with all levels of internal management and staff and support the CEO on key tasks. There is an opportunity for career growth and equity for a candidate that excels.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintains calendar, contacts and arrange travel for CEO Maintain complex customer relationship database
Maintains inventory and office equipment to ensure uninterrupted business operations
Prepares personal correspondence and letter writing for executive team
Answers phones and is the first voice to customers and government officials
Greets customers and government officials during on-site visits
Performs computer and internet research
Manages data entry in complex customer relationship management databases and internal ERP systems
Performs any general administrative tasks needed such as filing, organize and ordering office supplies, and running business errands
Assists in maintaining paper and electronic filing systems
Completes expense reports in MS Excel format
Processes mail and manages paper flow within the office
Assists Controller with data entry of accounting transactions.
Processes Accounts Payable invoices as well as verify statements to ensure accurate accounting.
Maintains attendance records and employee timecards
Processes all material requests and purchase orders as submitted and maintains a purchase order log
Verifies packing slips against purchase orders.
Prepares and coordinates shipments including packaging and filling out documentation using shipping websites such as UPS.com

The candidate should have the following attributes:

Outgoing vibrant personality
Learns quickly on the job.
Must be extremely detail oriented with the ability to manage many task and projects simultaneously without missing any deadlines.
Must have the ability to think creatively and quickly overcome unforeseen obstacles
Must be highly organized with a passion for operational efficiency and excellence
Must be a high energy person that is a cultural fit within an organization that is constantly growing and have the ability to integrate new systems to manage that growth.
Must be very good with numbers and managing complex spreadsheets and expense reports
Must be able to work effectively with all levels of the organization and have the ability to multi-task and work in a fast paced environment.
Background with accounting software is a plus. Working knowledge of spreadsheets (MS Excel), word processing (MS Word), and web applications
Excellent communication and organizational skills, positive attitude, customer service oriented, and professional

Clear Align is an equal-opportunity employer
Clear Align
www.clearalign.com
2550 Boulevard of the Generals, Suite 280,
Eagleville, PA 19403
careers@clearalign.com
484-956-0510 x133